You do not need to become an accountant to have clean books. What you do need is a simple monthly ritual that you actually keep. Think of IT as brushing your business teeth.
Step One: Download And Categorize Transactions
Log into your business bank and card accounts. Make sure every transaction is categorized as income, owner pay, business expense, or tax payment. Consistency matters more than perfection.
Step Two: Reconcile Balances
Your bookkeeping tool or spreadsheet should match your bank balances. If they do not, hunt down the missing or duplicated entries now, while the month is still fresh in your mind.
Step Three: Review Profit And Set Aside Taxes
Look at total income minus expenses for the month. Move a percentage of profit to a separate tax savings account so the money is out of sight and out of temptation range.
Step Four: Leave A Note For Future You
Jot down any unusual events—big prepayments, one time purchases, or client issues. These notes are extremely helpful when you or a bookkeeper reviews the year.